What is a Notice?
A notice is a formal written announcement used by schools, offices, organizations, and government bodies to inform people about events, rules, or important updates.
Key Characteristics:
✔ Concise & clear (50-100 words)
✔ Formal tone (no slang or personal opinions)
✔ Visually distinct (often displayed on notice boards)
Notice Writing Format
1. HEADING (NOTICE in bold caps)
2. DATE (Left/right aligned)
3. TITLE/SUBJECT (Purpose in one line)
4. BODY (What, when, where, who)
5. CONTACT DETAILS (If needed)
6. SIGNATURE & DESIGNATION
Notice Writing Examples
1. School Notice Example
NOTICE
Date: 15 May 2024
Annual Sports Day
All students are informed that the school will organize its Annual Sports Day on 25 May 2024 from 8:00 AM to 2:00 PM. Interested participants should register with their class teachers by 20 May.
Venue: School Ground
Contact: Sports Incharge (room no. 12)
Principal
St. Xavier’s High School
2. Office Notice Example
NOTICE
Date: 15 May 2024
Mandatory Training Session
All employees must attend a cybersecurity training session on 20 May 2024 at 3:00 PM in the conference hall. Attendance will be recorded.
HR Manager
Tech Solutions Ltd.
5 Pro Tips for Effective Notices
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Use bullet points for multiple instructions
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Highlight key details (dates/times in bold)
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Avoid long paragraphs (break into short sentences)
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Include a call-to-action (“Register by…”, “Submit to…”)
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Proofread for errors before displaying
Common Notice Types
| Type | Purpose |
|---|---|
| School Notice | Holidays, exams, events |
| Office Notice | Meetings, policy changes |
| Public Notice | Tenders, warnings |
| Lost & Found | Missing items |
Practice Exercise
Write a notice for:
Your college is organizing a blood donation camp on 30 May 2024. Volunteers should contact the student council by 25 May.
Conclusion
Mastering notice writing helps in academic, professional, and social communication. Remember:
✔ Follow the standard format
✔ Keep language formal yet simple
✔ Display prominently
